Effective Date: Upon acceptance during registration
1. Introduction
Techage Innovations ("we," "us," "our") operates SchoolTrack Pro, a geo-fenced attendance management system. We are committed to protecting your privacy and handling your data responsibly.
2. Scope
This policy applies to:
Schools subscribing to our Service
Staff and students using the attendance system
Website visitors and potential customers
3. Information We Collect
3.1 School Information
School name, address, contact details
Administrative contact information
Subscription and payment details
Usage statistics and logs
3.2 Staff and Student Information
Names, identification numbers
Contact information (email, phone)
Attendance records and timestamps
Location data during clock-in/out
Device information
3.3 Technical Information
IP addresses and device identifiers
Browser type and version
Operating system information
Usage patterns and preferences
4. How We Use Information
4.1 Service Provision
Process attendance records
Generate reports and analytics
Provide customer support
Manage subscriptions and billing
4.2 Communications
Send service notifications
Provide support responses
Send security alerts
Share system updates
4.3 Improvement and Development
Analyze usage patterns
Improve system performance
Develop new features
Conduct research (anonymized data only)
4.4 Legal Compliance
Comply with legal obligations
Respond to lawful requests
Protect rights and safety
5. Geo-Fencing and Location Data
Device Location
→
Secure Transmission
→
Encrypted Storage
→
Attendance Verification
5.1 Collection
GPS coordinates during clock-in/out
Wi-Fi network information
Cellular network data
Timestamp of location capture
5.2 Purpose
Verify attendance location
Prevent proxy attendance
Generate location-based reports
Ensure system integrity
5.3 Storage
Location data is stored securely
Encrypted transmission
Limited retention period
Access restricted to authorized personnel
6. Data Sharing and Disclosure
6.1 With Schools
Attendance data is shared with subscribing schools for their administrative use.
6.2 Service Providers
We may share data with:
Payment processors (Paystack)
Cloud hosting providers
Customer support platforms
Analytics services
6.3 Legal Requirements
We may disclose data when required by law or to protect our rights.
6.4 Business Transfers
In case of merger or acquisition, data may be transferred to the new entity.
7. Data Security
7.1 Protection Measures
Encryption in transit and at rest
Secure access controls
Regular security audits
Employee training on data protection
7.2 Incident Response
We have procedures for:
Detecting security breaches
Containing incidents
Notifying affected parties
Remediating vulnerabilities
8. Data Retention
8.1 Retention Periods
Subscription data: While active + 3 years
Attendance records: As per school requirements
Location data: 30-90 days based on settings
Inactive accounts: 1 year after termination
8.2 Deletion
Data is securely deleted after retention periods expire.
9. Children's Privacy
Important Notice: Schools are responsible for obtaining necessary parental consents as required by law before collecting student data through our system.
9.1 Student Data
We recognize the sensitivity of student data.
9.2 Parental Consent
Schools are responsible for obtaining necessary parental consents as required by law.
9.3 Limited Collection
We collect only data necessary for attendance tracking.
10. School Responsibilities
10.1 Consent Management
Schools must:
Obtain necessary consents from staff and students
Inform users about data collection
Provide privacy notices as required
10.2 Data Accuracy
Schools must ensure data provided is accurate and up-to-date.
10.3 Security
Schools must protect their login credentials and access.
11. Your Rights
11.1 Access and Correction
You may request access to your data and corrections if inaccurate.
11.2 Data Portability
You may request your data in a structured, commonly used format.
11.3 Deletion Requests
You may request deletion of personal data, subject to legal requirements.
11.4 Opt-Out
You may opt out of marketing communications.
12. International Data Transfers
Data is processed and stored in secure data centers. We implement appropriate safeguards for data transfers.
13. Cookies and Tracking
13.1 Types Used
Essential cookies (required for functionality)
Performance cookies (analytics)
Preference cookies (remember settings)
13.2 Control
You can control cookie settings through your browser.
14. Third-Party Links
Our Service may contain links to third-party sites. We are not responsible for their privacy practices.
15. Policy Updates
We may update this policy. Significant changes will be notified through:
Email to registered contacts
Notice on our website
In-system notifications
Contact Information
Data Protection Officer
Techage Innovations
privacy@techageinnovations.com
support@techageattendance.com
+234 813 137 4443
Response Time: Within 72 hours for initial contact
16. Complaints
If you have concerns about our data handling, contact us first. You may also contact relevant data protection authorities.
Note to Schools: It is your responsibility to ensure this policy aligns with your school's internal policies and local regulations. We recommend reviewing this document with your legal counsel before implementation.